To meet such requirement we can configure the reference documents. With the help of such reference documents we can post transactions as and when we require or in some cases at regular intervals also. There are three types of reference documents in sap system.
They are 1.sample doucments 2.recurring documents 3.account assignment model documents. These reference documents can also be deleted, modifiable, amount also can be changed.
Sample documents: They are model documents. We can use these documents as reference to post the information. The special feature of the sample document is, it will not update the gl balances till it is posted. To create a sample documents the prerequisite condition is
1. Define number range interval for number range: X2(no object) in fbnl transaction code.
Creation of sample document: f-01 Path: accounting-financial accounting-general ledger-document entry-reference documents-sample document.f-01 Give the header data Give the line one data and amount text and the related information and give the line item two data and save the entry. Note: system stores the document with special number assigned to number object X2. To post the sample document, go general posting screeF-02 and give the header data and go to menu item document>post with reference, and give the sample account number and press enter, and save the data. Now the system updates the document in the general ledger accounts. Change of sample document: FBM2 Display of sample document: FBM3 Delete sample document: F.57
Note: Any Posted document can be treated as a sample document can be posted if desired changes.
